Home & Garden Show Contract 2024

Vendors
Interested in being a vendor at the show?  Download the current layout for available spaces and the contract.  Submit them to Cali Crissup at ncohba@gmail.com

This will be open for Members Only until January 14th. Then it will be opened up to previous exhibitors from Jan. 15th-Jan. 21st  & then to the public on Jan. 22nd. Please be sure to make your payment and select your booth ASAP to ensure that you get the number of booths & the location that you would like. If you would like to write a check instead of a credit card payment, please contact Cali via email, as applications and payment are first come, first serve. (ncohba@gmail.com)

Terms & Conditions:
The show will be open from 9 a.m. to 5 p.m., Saturday, April 6, 2024 and from 10 a.m. to 5 p.m., Sunday, April 7, 2024

SUBLETTING
Exhibit space cannot be sublet. Two or more firms cannot exhibit in a 10’ x 10’ space. Every company must complete a contract.

UNMANNED BOOTHS
All booth space must be manned throughout the show.

NOISE
Sound effects, loud speakers, attention getting devices, and audiovisual equipment will not be permitted, except in locations where, in the opinion of Show Management, such sounds and activity do not interfere with the activities of the neighboring exhibits. Show Management will be the final arbitrator when deciding if noise is too loud. If exhibitor refuses to lower sound level, they will be removed from the show with no refund of rental fee.

ADVERTISING MATERIALS
Signs or literature of firms are prohibited in all areas except within regular booth floor, wall, and air space rented for that purpose. All air space advertising must be anchored. Only the air space directly above the booth is considered part of the booth space. Additionally, applications received after March 1, 2024 will not be listed in any print media or advertising.

MERCHANDISE DISPLAYED
Exhibitor will be permitted to display new merchandise only, unless permission is otherwise granted by Show Management. In addi- tion, merchandise must be home or garden related as determined by Show Management and cannot be displayed if not indicated on contract.

REFUNDS
All booth rental payments will be retained by the North Central OK Home Builders Association (NCOHBA) in the event exhibitor fails to fulfill contract. Refunds of booth rental payment may be refunded up to February 15, 2024, if space is resold for same amount.

BOOTHS
Booth partitions will be provided without charge. The height of the back wall is 8 feet and the height of the side rails are 3 feet from the floor. All panels or other display fixtures more than 3 feet tall must be set back 5 feet from the aisle.

SIGNS
Each exhibitor (approved prior to March 15, 2024) will be furnished a sign of uniform size with the exhibitor’s name at no charge.

FURNITURE
Please supply your own furniture. You are responsible for any damage to your own furniture or leased furniture.

ELECTRIC
The exhibitor will be responsible for extension cords to reach the outlets. Electrical requirements must be noted on the contract. Consideration will be given for special requests when a minimum of 30 days advance written notification has been provided by Exhibitor.

SHIPPING
Freight and express shipments should be consigned direct to exhibitor, and in care of your booth number to: Payne County Expo Center, 6th Street (Hwy 51) and Fairgrounds Road, Stillwater, OK 74074. Both freight, express shipments, and bills of lading must be prepaid. NCOHBA will not be responsible for any loss or damage to goods consigned to its care.

SECURITY
The Show Management will maintain security with qualified personnel after set up on Friday, evening from 9 p.m. to 9 a.m. Saturday morning and Saturday evening from 6 p.m. to 10 a.m. on Sunday morning.

FOOD AND DRINK
All dispensing of food and drinks are prohibited unless approved by Show Management.

ANIMALS
For the safety of all guests, service animals for guests with disabilities are permitted. All other animals are prohibited (unless they are for adoption/kids activities). All service animals must remain under the control of the handler at all times. Any exhibitor in violation of this rule will be asked to remove the animal or animals immediately. Failure to do so will result in removal from the Show. No exceptions, no refunds!

CONDUCT
Show Management reserves the right to stop or remove from the Show any exhibitor, or their representative(s) performing an act or practice which, in the opinion of the Show Management, is objectionable or detracts from the dignity of the Show.

EXHIBITOR BADGES
Badges are limited to booth personnel only. Exhibitors without badges must pay admission. No refunds. Badges will be dispersed during installation on Friday, April 5th. 

AISLES
All aisles must be kept clear. Interviews, distribution of literature, demonstrations, and all other business activities must be confined to exhibitor’s rented booth space.

DISPUTES
The decision of Show Management must be accepted as final in any disagreement between exhibitors.

INSTALLATION
All exhibitors are responsible for installing their own exhibits. Exhibitors may begin moving displays into place at 8:30 a.m. and conclude installation by 6:30 p.m., Friday, April 5th, 2024. All exhibits requiring the north overhead door for entrance must be in by 4:30 p.m. Friday, April 5th, 2024. All moving vehicles must be out of the building by 4:30 p.m., Friday, April 5th, 2024. No exhibits can be dismantled or removed before the show ends at 5 p.m., Sunday, April 7th, 2024. All exhibits must be out of the building by 8 p.m., Sunday, April 7th, 2024. Any exhibit not removed by the deadline will be removed by Payne County Expo Center to a trash receptacle and exhibitor will be charged for such removal.

COMPLIANCE
The exhibitor agrees that their exhibit shall be admitted and shall remain from day to day solely on strict compliance with the rules herein laid down. Show Management reserves the right to reject, eject or prohibit any exhibit, in whole or in part, or any exhibitor or their representatives, with or without given cause. If cause is not given, liability shall not exceed the return to the exhibitor of the amount of rental unused at the time of ejection. If an exhibit or exhibitor is ejected for violation of these rules or for any other stated reason, no returns of rental shall be made.

ALTERATIONS
Show Management reserves the right to alter locations of exhibitor or of booths as shown on the official floor plan, if deemed advisable and in the best interests of the show.

DAMAGES
Exhibitors are liable for any damage caused to the building floors, walls or columns or to standard booth equipment, or to other exhibitor’s property. Exhibitor may not apply paint, lacquer, adhesive or any other coating or tacking strips to building floors and columns or to standard booth equipment.

LIABILITY
The Show Committee cannot guarantee exhibitor against loss or damage of any kind. Space is leased with the understanding that the exhibitor will hold the Show Committee, NCOHBA, Show Management, and Payne County Expo Center harmless from any or all liabil- ities from any cause. The Show Committee, NCOHBA, Show Management, and likewise Payne County Expo Center shall not be responsible for any loss, damage or injury that may occur to the exhibitor, their employees or property from any cause whatsoever prior, during, or subsequent to period covered by the exhibit contract expressly releases the Show Committee, NCOHBA, Show Man- agement, and Payne County Expo Center and agrees to indemnify same against any and all claims for such loss damage or injury. If any action by the Exhibitor before, during or after the show causes legal action against the Show Committee, NCOHBA, Show Man- agement, or Payne County Expo Center, the exhibitor shall be responsible for any and all legal cost to Show Committee, NCOHBA, Show Management, or Payne County Expo Center. Exhibitors are responsible for their own insurance to cover all contingencies, including but not limited to fire, theft, property damage, public and private liabilities, and workman’s compensation.

EVENTUALITIES
In case the Payne County Expo Center shall be partly or totally destroyed by fire, or the elements, or by any other cause, or in case any other circumstances shall make it impossible for Show Management to permit the contracted space to be occupied by the exhibitor, then this lease shall terminate, and the exhibitor shall waive any claim for damages or compensation except the pro rata return of the amount for space rental.

BOOTH FIRE SAFETY
All booths must be able to pass fire marshal’s inspection. For this reason, non-flammable materials are recommended for exhibitor’s use. Fire exits are located at each side of the building.

CARE OF EXHIBIT SPACE
Each exhibitor must keep spaces cleaned and exhibits manned and in good order.

UNOCCUPIED SPACE
If the exhibitor fails to occupy space contracted for by 6:30 p.m., FRIDAY, April 5th, 2024, or fails to comply in any other respect with the terms of this agreement, the Show Committee or Show Management shall have the right to use such space in any manner without releasing the exhibitor from paying the sum agreed upon in this contract.

AMENDMENTS
Any and all matters or questions not specifically covered by the preceding rules and regulation shall be subject solely to the decision of Show Management. These rules and regulations may be amended at any time by the Show Management, provided that such amendments shall not operate to substantially diminish rights not reserved to the Exhibitor under contract and shall not operate to substantially increase the liability of the Exhibitor. All amendments so made shall be binding on exhibitor equally with the foregoing rules and regulations.